File #: 17-00056    Version: 1
Type: Agenda Item Status: Passed
File created: In control: BOARD OF SUPERVISORS
On agenda: 1/24/2017 Final action: 1/24/2017
Title: Consider recommendations regarding a request for Waiver of Competition for the purchase of a software upgrade to the jail management system for the custody operations branch of the Sheriff's Office, as follows: (4/5 Vote Required) a) Approve and authorize the Chair to execute an Agreement with The ACT 1 Group, Inc. dba Advanced Technology Information Management Systems (ATIMS) to provide a software upgrade to the Jail Management System for the Custody Operations Branch of the Sheriff's Office in the amount of $640,000.00 as sole source procurement without being required to conduct a formal bid process; b) Approve Budget Revision Request No. 0004880 to release $640,000.00 in fund balance to fund the purchase of the software for five (5) years beginning January 25, 2017 through January 24, 2022; and c) Determine that the above actions are government fiscal activities or funding mechanisms which do not involve any commitment to any specific project which may result in a potentially sig...
Sponsors: SHERIFF-CORONER OFFICE
Attachments: 1. Board Letter, 2. Exhibits A A1 A2, 3. Exhibit B - Payment Terms, 4. Exhibit C - Indemnification and Insurance, 5. Exhibit D - Project Schedule, 6. Exhibit E - HIPAA Agreement, 7. Exhibit F - Debarment and Suspension Certification, 8. Exhibit G - Project Deliverables, 9. Exhibit H - Support Agreement, 10. BJE0004880, 11. BoardContractSummaryForm -ATIMS 012417, 12. Signed ATIMS SBSO Contract, 13. ATIMS Insurance, 14. 2017 Holiday Calendar, 15. Signed Board Contract Summary

Title

Consider recommendations regarding a request for Waiver of Competition for the purchase of a software upgrade to the jail management system for the custody operations branch of the Sheriff’s Office, as follows: (4/5 Vote Required)

 

a) Approve and authorize the Chair to execute an Agreement with The ACT 1 Group, Inc. dba Advanced Technology Information Management Systems (ATIMS) to provide a software upgrade to the Jail Management System for the Custody Operations Branch of the Sheriff’s Office in the amount of $640,000.00 as sole source procurement without being required to conduct a formal bid process;

 

b) Approve Budget Revision Request No. 0004880 to release $640,000.00 in fund balance to fund the purchase of the software for five (5) years beginning January 25, 2017 through January 24, 2022; and

 

c) Determine that the above actions are government fiscal activities or funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment, and are therefore not a project under the California Environmental Quality Act (CEQA) pursuant to section 15378(b)(4) of the CEQA guidelines.