BOARD OF SUPERVISORS
Agenda
August 26, 2025
Consider recommendations regarding California Mental Health Services Authority
(CalMHSA) Interoperability Solution Participation Agreement Fiscal Years (FYs) 2023-2027
and CalMHSA Data Archive Solution Participation Agreement FY 2023-2027, as follows:
a) Approve and authorize the Director of the Department of Behavioral Wellness, or
designee, to accept $50,000.00 in California Health and Human Services Agency (CalHHS)
Data Exchange Framework Data Sharing Agreement Signatory Grant funding awarded by the
CalHHS Center for Data Insights and Innovation;
b) Approve, ratify, and authorize the Chair to execute a Participation Agreement (No.
5128-INT-2023-SB) with the CalMHSA to enable the Department of Behavioral Wellness
(BWell) to participate in CalMHSA’s Interoperability Solution Program, a managed
Interoperability Software as a Service solution, to assist the Department of Behavioral
Wellness in meeting state and federal interoperability requirements; for a total maximum
contract amount not to exceed $348,608.00, inclusive of a one-time Implementation and
Project Management Fee of $150,000.00 plus a CalMHSA Managed Services Annual
Subscription of $31,500.00 in FY 2023-2024, $64,575.00 in FY 2024-2025, $67,804.00 in
FY 2025-2026, and $34,729.00 in FY 2026-2027, for the period of January 1, 2024, through
December 31, 2026;
c) Approve, ratify, and authorize the Chair to execute a Participation Agreement (No.
5127-ARCHIVE-2023-SB) with CalMHSA to enable BWell to participate in CalMHSA’s
Data Archive Solution Program, where CalMHSA will provide a database solution,
professional implementation, and support services to assist with archiving legacy application
Electronic Medical Record (EMR) databases; for a total maximum contract amount not to
exceed $79,704.00, inclusive of a one-time Professional Services and Implementation Fee of
$24,900.00; an Annual Subscription License Fee of $11,268.00 per calendar year for each
calendar year that the Data Archive Agreement is in effect; and Optional Additional Services
of $21,000.00 for report writing and additional storage if required, for the period of January
1, 2024, through December 31, 2026;
d) Delegate to the Director of the Department of Behavioral Wellness or designee the
authority relative to both the Interoperability Agreement and the Data Archive Agreement
(each an “Agreement”) to (i) withdraw from or terminate the applicable Agreement in
accordance with the provisions of each Agreement, (ii) make immaterial changes to each
Agreement as provided in each Agreement, (iii) authorize additional or different services as
provided in each Agreement, (iv) and reallocate funds between funding sources referenced in
the applicable Agreement; all without altering the maximum contract amount and without
requiring the Board of Supervisors’ approval of an amendment of the applicable Agreement,
subject to the Board of Supervisors’ ability to rescind this delegated authority at any time;
e) Approve a Budget Revision Request (BJE) No. 0010698 to increase appropriations of
$382,000.00 in Behavioral Wellness, Mental Health Services Act Fund for Capital Assets and
Services and Supplies, funded by release of Restricted Purpose of Fund Balance; and
f) Determine that the above recommended actions are not a project that is subject to