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Consider recommendations regarding California Mental Health Services Authority (CalMHSA) Interoperability Solution Participation Agreement Fiscal Years (FYs) 2023-2027 and CalMHSA Data Archive Solution Participation Agreement FY 2023-2027, as follows:
a) Approve and authorize the Director of the Department of Behavioral Wellness, or designee, to accept $50,000.00 in California Health and Human Services Agency (CalHHS) Data Exchange Framework Data Sharing Agreement Signatory Grant funding awarded by the CalHHS Center for Data Insights and Innovation;
b) Approve, ratify, and authorize the Chair to execute a Participation Agreement (No. 5128-INT-2023-SB) with the CalMHSA to enable the Department of Behavioral Wellness (BWell) to participate in CalMHSA’s Interoperability Solution Program, a managed Interoperability Software as a Service solution, to assist the Department of Behavioral Wellness in meeting state and federal interoperability requirements; for a total maximum contract amount not to exceed $348,608.00, inclusive of a one-time Implementation and Project Management Fee of $150,000.00 plus a CalMHSA Managed Services Annual Subscription of $31,500.00 in FY 2023-2024, $64,575.00 in FY 2024-2025, $67,804.00 in FY 2025-2026, and $34,729.00 in FY 2026-2027, for the period of January 1, 2024, through December 31, 2026;
c) Approve, ratify, and authorize the Chair to execute a Participation Agreement (No. 5127-ARCHIVE-2023-SB) with CalMHSA to enable BWell to participate in CalMHSA’s Data Archive Solution Program, where CalMHSA will provide a database solution, professional implementation, and support services to assist with archiving legacy application Electronic Medical Record (EMR) databases; for a total maximum contract amount not to exceed $79,704.00, inclusive of a one-time Professional Services and Implementation Fee of $24,900.00; an Annual Subscription License Fee of $11,268.00 per calendar year for each calendar year that the Data Archive Agreement is in effect; and Optional Additional Services of $21,000.00 for report writing and additional storage if required, for the period of January 1, 2024, through December 31, 2026;
d) Delegate to the Director of the Department of Behavioral Wellness or designee the authority relative to both the Interoperability Agreement and the Data Archive Agreement (each an “Agreement”) to (i) withdraw from or terminate the applicable Agreement in accordance with the provisions of each Agreement, (ii) make immaterial changes to each Agreement as provided in each Agreement, (iii) authorize additional or different services as provided in each Agreement, (iv) and reallocate funds between funding sources referenced in the applicable Agreement; all without altering the maximum contract amount and without requiring the Board of Supervisors’ approval of an amendment of the applicable Agreement, subject to the Board of Supervisors’ ability to rescind this delegated authority at any time;
e) Approve a Budget Revision Request (BJE) No. 0010698 to increase appropriations of $382,000.00 in Behavioral Wellness, Mental Health Services Act Fund for Capital Assets and Services and Supplies, funded by release of Restricted Purpose of Fund Balance; and
f) Determine that the above recommended actions are not a project that is subject to environmental review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines section 15378(b)(4), finding that the actions are governmental funding mechanisms and/or fiscal activities that will not result in direct or indirect physical changes in the environment.