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File #: 22-00499    Version: 1
Type: Administrative Item Status: Agenda Ready
File created: 5/17/2022 In control: BOARD OF SUPERVISORS
On agenda: 5/24/2022 Final action: 5/24/2022
Title: Consider recommendations regarding Enterprise Resource Planning Software and Implementation Services Contracts, as follows: a) Approve and authorize the Chair to execute a Contract for Subscription Rights, Training, and Delivery Assurance Services with Workday, Inc., which consists of a Master Subscription Agreement (MSA) and the following Order Forms to the MSA, in an amount not to exceed $28,035,644.00, subject to annual appropriations from the Board: i) Order Form No. 00344646.0 for subscription rights in a not to exceed amount of $27,689,587.00 for the term of May 27, 2022 through June 30, 2037; ii) Order Form No. 00346947.0 for Workday Training in a not to exceed amount of $138,000.00 for the term of July 1, 2022 through June 30, 2025; and iii) Order Form No. 00346997.0 for Workday Delivery Assurance in a not to exceed amount of $208,057.00 for the term of July 1, 2022 through November 30, 2024; b) Approve and authorize the Chair to execute an Agreement for Services of Indep...
Sponsors: COUNTY EXECUTIVE OFFICE, AUDITOR-CONTROLLER'S OFFICE, GENERAL SERVICES DEPARTMENT, HUMAN RESOURCES DEPARTMENT
Attachments: 1. Board Letter, 2. Attachment A - Workday Contract for Subscription Rights, Delivery Assurance, and Training, 3. Attachment B - Accenture Agreement for Services of Independent Contractor, 4. Attachment C - Accenture-Workday Proposal Redacted, 5. Executed Contract, 6. Executed Agreement, 7. Minute Order
Title


Consider recommendations regarding Enterprise Resource Planning Software and Implementation Services Contracts, as follows:

a) Approve and authorize the Chair to execute a Contract for Subscription Rights, Training, and Delivery Assurance Services with Workday, Inc., which consists of a Master Subscription Agreement (MSA) and the following Order Forms to the MSA, in an amount not to exceed $28,035,644.00, subject to annual appropriations from the Board:

i) Order Form No. 00344646.0 for subscription rights in a not to exceed amount of $27,689,587.00 for the term of May 27, 2022 through June 30, 2037;

ii) Order Form No. 00346947.0 for Workday Training in a not to exceed amount of $138,000.00 for the term of July 1, 2022 through June 30, 2025; and

iii) Order Form No. 00346997.0 for Workday Delivery Assurance in a not to exceed amount of $208,057.00 for the term of July 1, 2022 through November 30, 2024;

b) Approve and authorize the Chair to execute an Agreement for Services of Independent Contractor (Agreement) with Accenture LLP to provide business process alignment, organizational change management, and software implementation services for the deployment of Workday software in a not to exceed amount of $7,251,500.00 for the term of July 5, 2022 through December 31, 2024;

c) Delegate to the County Executive Officer the authority to authorize change orders to the Agreement with Accenture LLP in an amount not to exceed $725,150.00 (10%), subject to the Board's authority to rescind this delegation at any time. Prior to executing such change order, County Executive Officer will confer with County Counsel, Auditor-Controller, and Risk Management; and

d) Determine that the above actions are not a project under the California Environmental Quality Act (CEQA) pursuant to Sections 15378(b)(4) and (b)(5) of the CEQA guidelines because they consist of administrative activities of government and government fiscal activities that will not result in direct or ind...

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