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Consider recommendations regarding an agreement with Accela, Inc., for Accela Modernization; Agreement with Gray Quarter, Inc., for Migration Project, as follows:
a) Approve and authorize the Public Works Department Director or designee to execute an Order Form subject to the County’s Master Subscription Agreement with Accela Inc. as amended (Board Contract Number BC19-110) for subscription services for Public Works totaling 31 user licenses including user training for a total Agreement amount not to exceed $403,222.88 for a term of December 15, 2022 through June 30, 2026;
b) Approve and authorize the Chair to execute a Professional Services Agreement with Gray Quarter, Inc. (not a local vendor) for a total Agreement amount not to exceed $208,800.00 for software modernization and migration services for the Public Works Department with a period of performance from December 15, 2022 through December 15, 2023; and
c) Determine that the recommended actions are not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Sections 15378(b)(2) and 15378(b)(5) because the recommended actions involve continuing administrative or maintenance activity, and involve organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.