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Meeting date/time:
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5/5/2015
9:00 AM
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Minutes status:
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Approved
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Meeting location:
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COUNTY ADMINISTRATION BUILDING
BOARD HEARING ROOM, FOURTH FLOOR
105 EAST ANAPAMU STREET, SANTA BARBARA
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15-00009
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15-00350
| A-1) | Honorary Resolution | Adopt a Resolution of Commendation honoring J. Manuel Casas, Ph.D. Distinguished Scholar and Community Volunteer for the month of May 2015. | Pass |
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15-00360
| A-2) | Honorary Resolution | Adopt a Resolution proclaiming the day of May 6, 2015 as National Nurses Day and the week of May 6, 2015 through May 12, 2015 as National Nurses Week in Santa Barbara County. | Pass |
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15-00353
| A-3) | Honorary Resolution | Adopt a Resolution proclaiming the month of May 2015 as National Foster Care Month in Santa Barbara County. | Pass |
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15-00354
| A-4) | Honorary Resolution | Adopt a Resolution proclaiming the week of May 3rd through May 9th as National Correctional Officers Week in Santa Barbara County. | Pass |
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15-00351
| A-5) | Honorary Resolution | Adopt a Resolution proclaiming the month of May 2015 as Mental Health Month in Santa Barbara County. | Pass |
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15-00361
| A-6) | Honorary Resolution | Adopt a Resolution proclaiming May 2015 as Military Appreciation Month in Santa Barbara County. | Pass |
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15-00377
| A-7) | Honorary Resolution | Adopt a Resolution of Commendation honoring Monica Spear after over 20 years of dedicated service as Executive Director of Girls Incorporated of Greater Santa Barbara. | Pass |
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15-00356
| A-8) | Honorary Resolution | Adopt a Resolution proclaiming the month of May 2015 as Water Awareness Month in Santa Barbara County. | Pass |
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15-00373
| A-9) | Agenda Item | Consider recommendations regarding Workforce Education and Training Southern County Regional Partnership Personnel Resolution, as follows:
a) Approve a Personnel Resolution effective April 27, 2015 adding:
i) 0.5 FTE Administrative Office Professional I/II (class 7000/01), Range 7000/01 ($2,622.00 - $3,248.00/$3,427.00 - $4,245.00 approximately per month);
ii) 0.5 FTE Department Business Specialist I/II (class 2177/78), Range 2177/78 ($4,702.00 - $5,740.00/$5,461.00 - $6,667.00 approximately per month); and
iii) 1.0 FTE Team/Project Leader - (class 8023), Range 8023 ($4,342.00 - $8,142.00 approximately per month); and
b) Determine that these activities are exempt from California Environmental Quality Act (CEQA) review per CEQA Guidelines Section 15378(b)(5) since the recommended actions are government administrative activities which do not involve commitment to any specific project which may result in potentially significant effect on the environment. | Pass |
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15-00364
| A-10) | Agenda Item | Consider recommendations regarding Amendment No. 2 to an Agreement for Services of Independent Contractor with Simpler Systems, Inc., as follows: (4/5 Vote required)
a) Approve and authorize the Chair to execute Amendment No. 2 to the Agreement for Services of Independent Contractor with Simpler Systems, Inc., extending the term of the Agreement by one year to June 30, 2016, increasing the previously approved not-to-exceed Contract amount by an additional $250,000.00 to $600,000.00 and updating other provisions;
b) Approve Budget Revision Request No. 0003900 to establish appropriations of $125,000.00 in the General Fund Auditor-Controller Department for Services and Supplies and $125,000.00 to increase Auditor-Controller Committed Fund Balance in the General Fund funded by unanticipated revenues from escheated property taxes;
c) Approve and ratify the following Purchase Orders (P.O.) with Simpler Systems since total Contracts and Purchase Orders with this vendor exceed $100,000.00 for Fiscal Year 2014-2015:
i) The Department of Treasurer-Tax Collector for IT Consulting Se | Pass |
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15-00363
| A-11) | Agenda Item | Consider recommendations regarding the First Amendment to the Concession Agreement with the Santa Barbara Shellfish Co., Inc. at Arroyo Burro Beach County Park, Second District, as follows:
a) Approve and authorize the Chair to execute a First Amendment to Concession Agreement between the County of Santa Barbara and Santa Barbara Shellfish Co., Inc., doing business as the Boathouse at Hendry’s Beach, located at 2981 ½ Cliff Drive, in Santa Barbara, to allow Concessioner the right to use space currently used as a Men’s restroom for the Arroyo Burro Beach County Park that is being converted to storage space, and allow Concessioner’s repayment of past accrued utility charges over a period of two years; and
b) Determine that the proposed action is exempt from the California Environmental Quality Act (CEQA) guidelines, pursuant to Section 15301, Existing Facilities, and approve and direct staff to file and post a Notice of Exemption on that basis.
| Pass |
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15-00378
| A-12) | Agenda Item | Consider an amendment to the 2015 Board of Supervisors’ schedule of meeting dates and locations by adding a Special Meeting on Tuesday, May 26, 2015 in Santa Maria. | Pass |
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15-00355
| A-13) | Agenda Item | Consider recommendations regarding Terms and Conditions of Employment - Probation Peace Officers Association, as follows:
a) Approve a Memorandum of Understanding with the Probation Peace Officers Association, effective April 27, 2015 through September 24, 2017 as set forth in Attachment A; and
b) Determine that these actions are exempt from the California Environmental Quality Act (CEQA) review as it is not a project pursuant to CEQA Guidelines section 15378 (b) (2). | Pass |
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15-00376
| A-14) | Agenda Item | Approve Budget Revision Requests (SEE EXHIBIT A WITH POSTED AGENDA). (4/5 Vote Required). | Pass |
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15-00345
| A-15) | Agenda Item | Consider recommendations regarding Approval of Amendment No. 1 to the Professional Services Contract with Anacomp Inc for Microfiche Conversion Services, as follows:
a) Approve and authorize the Chair to execute Amendment No. 1 to the County's existing Contract with Anacomp Inc. for Microfiche Conversion Services (Contract No. BC 15-066), to amend the Schedule of Fees, and to extend performance of the Contract until June 30, 2016; and
b) Find that the proposed Amendment No. 1 is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(5) in that the Agreement involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
| Pass |
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15-00366
| A-16) | Agenda Item | Consider recommendations regarding Coastal Resource Enhancement Fund (CREF) Grant Contracts, Second and Third Districts, as follows:
a) Authorize the Chair to execute the Coastal Resource Enhancement Fund (CREF) contract with the California Marine Sanctuary Foundation, in the amount of $2,500.00, to fabricate and install two copies of its “Explore Tide Pools with Care” interpretative sign at Arroyo Burro Beach in Santa Barbara (Second Supervisorial District) and Ocean Park Beach near Lompoc (Third Supervisorial District).
b) Authorize the Chair to execute the attached CREF contract with The Nature Conservancy’s California Islands Project, in the amount of $40,000.00, to complete Phase 3 of the Santa Cruz Island Habitat Restoration Project, located on Santa Cruz Island, in the Second Supervisorial District; and
c) Determine that the allocation of the CREF grant to fabricate and install two interpretative signs is exempt from CEQA pursuant to Section 15311 of the State Guidelines for the implementation of the California Environmental Quality Act. | Pass |
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15-00371
| A-17) | Agenda Item | Consider recommendations regarding Fourth Amendment to System Agreement with GE Healthcare, as follows:
a) Approve and authorize the Chair to execute a Fourth Amendment to incorporate a Change Order to the System Agreement with GE Healthcare for the period March 10, 2015 through March 14, 2016, in an amount not to exceed $22,775.00 for a one-time Productivity Assessment for a total Agreement maximum of $1,792,322.51; and
b) Determine that the recommended actions are fiscal activities which do not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment and are thus exempt from California Environmental Quality review pursuant to CEQA Guidelines Section 15378(b)(4). | Pass |
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15-00346
| A-18) | Agenda Item | Consider recommendations regarding Acceptance of Offer and Sale of County Surplus Equipment, as follows:
a) Accept the highest Public Auction offer to purchase County surplus heavy equipment at a Caterpillar sponsored auction; and
b) Authorize the Purchasing Manager to prepare Bills of Sale and complete the transaction. | Pass |
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15-00347
| A-19) | Agenda Item | Consider recommendations regarding a Joint Powers Agreement with the City of Santa Barbara, First District, as follows:
a) Approve and authorize the Chair to execute a Joint Powers Agreement (JPA) with the City of Santa Barbara modifying responsibilities for sewer service and maintenance responsibilities related to the County Service Area 12 (CSA 12) sewer system in the Mission Canyon area; and
b) Find that the proposed action is categorically exempt from California Quality Act (CEQA) under 14 CCR 15301 as it relates to the operation, repair, and maintenance of public sewerage facilities; and does not constitute a “Project” within the meaning of CEQA, pursuant to 14 CCR 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
| Pass |
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15-00369
| A-20) | Agenda Item | Consider recommendations regarding Transportation Development Act Claim for Fiscal Year 2015-2016, as follows:
a) Approve the Resolution authorizing the Public Works Director to file a $2,342,516.00 claim with the Santa Barbara County Association of Governments for an allocation of Transportation Development Act funds for fiscal year 2015-2016; and
b) Find that the proposed action does not constitute a “Project” within the meaning of CEQA, pursuant to 14 CCR 15378(b)(2) (continuing administrative or maintenance activities, such as purchases for supplies, personnel-related actions, general policy and procedure making), and approve the filing of the attached Notice of Exemption on that basis. | Pass |
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15-00367
| A-21) | Agenda Item | Consider recommendations regarding Construction of Countywide Overlay and Stress Absorbing Membrane Interlayer (SAMI); County Project No. 810549, as follows:
a) Approve plans and specifications for the Construction of 2014-2015 Countywide Overlay and Stress Absorbing Membrane Interlayer (SAMI); County Project No. 810549 on file in the Public Works Department office;
b) Award the Construction Contract in the amount of $3,124,355.20 to the lowest responsible bidder, CalPortland Construction (a local vendor), 1625 E. Donovan Road, Santa Maria, CA 93454, subject to the provision of documents and certifications, as set forth in the plans and specifications applicable to the project, as required under California Law;
c) Approve and authorize the Chair to execute the Construction Contract, which has been reviewed and approved by County Counsel, Auditor-Controller and Risk Manager, or their authorized representatives;
d) Authorize the Public Works Director or designee to approve Change Orders for a contingency amount up to $178,732.76, plus an additional amount of $200,300.00 f | Pass |
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15-00372
| A-22) | Agenda Item | Acting as the Board of Directors, Flood Control and Water Conservation District:
Consider recommendations regarding Lower Mission Creek Flood Control Project, Reach 1B, Second District, as follows:
a) Approve plans and specifications for the Lower Mission Creek Flood Control Project, Reach 1B;
b) Award the Construction Contract for the Lower Mission Creek Flood Control Project, Reach 1B, in the amount of $3,264,003.80 to the lowest responsible bidder Lash Construction, Inc. (a Local vendor), subject to the provisions of documents and certifications, as set forth in the plans and specifications applicable to the project and as required by law;
c) Approve and authorize the Chair to execute the Construction Contract upon return of the contractor’s executed contract documents, and the review and approval of the County Counsel, Auditor-Controller, and Risk Manager or their authorized representatives;
d) Authorize the Public Works Director or designee to approve changes or additions to the work being performed under the Construction Contract, in an amount not to exceed $1 | Pass |
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15-00349
| A-23) | Agenda Item | Consider recommendations regarding Inmate Calling Solutions Contract Extension, as follows:
a) Authorize the Sheriff to enter into a Contract extension (the Fourth Amendment) on behalf of the County of Santa Barbara with Inmate Calling Solutions (ICSolutions) for the period from June 06, 2015 to December 05, 2015; and
b) Find that the proposed actions do not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to 14 CCR 15378(b)(5), in that they are government administrative activities that will not result in direct or indirect changes to the environment. | Pass |
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15-00365
| A-24) | Agenda Item | Consider recommendations regarding a Waiver of Competition for the Purchase of Civil Records Management Software for the Civil Division of the Sheriff’s Office, as follows: (4/5 Vote required)
a) Authorize the Purchasing Agent to purchase a Civil Records Management Software System for the Civil Division of the Sheriff’s Office in the amount of $228,771.00 from Teleosoft, Inc. as sole source procurement without being required to conduct a formal bid process; and
b) Approve Budget Journal Entry No. 0003885 to release $255,800.00 in fund balance to fund the purchase of the software and the first year of maintenance.
| Pass |
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15-00359
| A-25) | Appointment/BOS item | Approve the reappointment of Gayle Pratt to Commission for Women, term ending May 5th, 2018, Fifth District. | Pass |
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15-00352
| A-26) | Agenda Item | HEARING - Consider the Appeal (Case No. 14APL-00000-000028) of the Planning Commission’s Denial of the Kalasky Appeal of the South Board of Architectural Review’s Denial of the Kalasky Addition and Remodel Project (Case Nos. 14APL-00000-00019 and 14BAR-00000-00030), located at 155 Santa Paula Avenue in the Goleta Area, Second District, as follows: (EST. TIME: 30 MIN.)
a) Deny the appeal, Case No. 14APL-00000-00028;
b) Make the required findings for denial of the preliminary design for Case No. 14BAR-00000-00030;
c) Determine that the denial of the project is exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15270; and
d) Deny the preliminary design de novo, Case No. 14BAR-00000-00030, thereby affirming the decisions of the South County Board of Architectural Review and the County Planning Commission to deny the design for the Kalasky Addition and Remodel.
COUNTY EXECUTIVE OFFICER’S RECOMMENDATION: POLICY | Pass |
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15-00358
| A-27) | Agenda Item | HEARING - Consider recommendations regarding setting fees and rates for solid waste management services for Fiscal Year 2015-2016, as follows: (EST. TIME: 30 MIN.)
a) Adopt a Resolution, effective July 1, 2015, setting the fee schedules for solid waste handling and disposal fees at County facilities For Fiscal Year 2015-2016;
b) Adopt a Resolution, effective July 1, 2015, setting the fee schedule for solid waste collection rates in the unincorporated areas in Zones 1, 2, 3, 4 and 5 for Fiscal Year 2015-2016; and
c) Find that the proposed action is for the establishment of solid waste handling, disposal and collection fees and rates by the County which are for the purpose of meeting operating expenses and financial reserves; that no expansion of services or facilities will result; that the proposed action is therefore exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15273(a)(1)(2)(3) and (4); and approve the filing of a Notice of Exemption on that basis.
COUNTY EXECUTIVE OFFICER’S RECOMMENDATION: | Pass |
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15-00368
| 1) | Agenda Item | HEARING - Consider recommendations regarding Human Services Commission - Award of Fiscal Year (FY) 2015-2016, 2016-2017, 2017-2018 General Fund Grants, as follows: (EST. TIME: 1 HR.)
a) Consider recommendations from the County of Santa Barbara Human Services Commission for the awards of Human Services Commission grants to grantees for the use of County General Funds for FY 2015-2016 for agency capacity building “Mini Grants” totaling $59,000.00;
b) Consider recommendations from the County of Santa Barbara Human Services Commission for the awards of Human Services Commission grants to grantees for the use of County General Funds for FY’s 2015-2016, 2016-2017, and 2017-2018 for the delivery of Human Services Basic Services and Best Practices Grant Programs totaling $990,000.00;
c) Consider public comment related to the Human Services Commission award recommendations for the use of County General Funds for FY’s 2015-2016, 2016-2017 and 2017-2018;
d) Accept the recommendations from the County of Santa Barbara Human Services Commission and approve the awards of Human Service | Pass |
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15-00370
| 2) | Agenda Item | Consider recommendations regarding a Response to 2014-2015 Grand Jury Report, as follows:
a) Adopt responses as the Board of Supervisors’ response to the 2014-2015 Grand Jury report entitled Santa Barbara County Sheriff-Coroner's Bureau-Still an Unhealthy Environment;
b) Approve and authorize the Chair to execute a letter and forward the letter and responses to the Presiding Judge of Santa Barbara County Superior Court; and
c) Determine pursuant to California Environmental Quality Act (CEQA) Guidelines 15378(b)(4) that the above actions are not a project subject to CEQA review, because it is a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
| Pass |
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15-00311
| 3) | Agenda Item | Consider recommendations regarding amending County Code Chapter 21- Notices of Violation under the Subdivision Map Act, as follows:
a) Consider the adoption (second reading) of an Ordinance amending Santa Barbara County Code Chapter 21;
b) Read the title of the Ordinance and waive the reading of the Ordinance in full; and
c) Find that the proposed actions do not constitute a “Project” within the meaning of California Environmental Quality Act (CEQA), pursuant to 14 CCR 15378(b)(2), consisting of “general policy and procedure making” and approve and direct staff to file a Notice of Exemption on that basis. | Pass |
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15-00314
| 4) | Agenda Item | HEARING - Consider recommendations regarding establishing Benefit Assessments for County Service Areas 3, 31, and the North County Lighting District for Fiscal Year 2015-2016, Second, Third and Fourth Districts, as follows: (EST. TIME: 15 MIN.)
a) Receive and file reports entitled Benefit Assessment Reports for Fiscal Year 2015-2016 for CSA 3, CSA 31and NCLD with the Clerk of the Board;
b) Adopt the Resolutions (2) establishing street lighting charges for County Service Areas 3 and 31 for fiscal year 2015-2016;
c) Do not establish the benefit assessment in those portions of the North County Lighting District authorized to do so for fiscal year 2015-2016; and
c) Adopt the findings in the Notice of Exemption that the proposed action is for the establishment of benefit assessment rates for services provided by County Service Areas 3 and 31, that no expansion of services or facilities will result, that revenues will be used for meeting operating expenses and financial reserve needs and requirements, and that the action is therefore exempt from the California Environmental Q | Pass |
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15-00262
| 5) | Agenda Item | HEARING - Consider recommendations regarding the allocation of 2015 Coastal Resource Enhancement Fund (CREF) Grants, as follows: (EST. TIME: 30 MIN.)
a) Approve 2015 CREF budgeting of funds as proposed;
b) Determine that the budgeting of CREF funds is exempt from California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15378(b)(4) of the State Guidelines; and
c) Direct staff to prepare the proposed contractual Agreements with grantees, including final grant conditions for Board consideration and approval including appropriate CEQA compliance.
COUNTY EXECUTIVE OFFICER’S RECOMMENDATION: POLICY
| Pass |
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15-00357
| 6) | Agenda Item | HEARING - Consider recommendations regarding Community Choice Aggregation (CCA), as follows: (EST. TIME: 1 HR.)
a) Receive and file this briefing on Community Choice Aggregation; and
b) Find this action is not a project pursuant to California Environmental Quality Act (CEQA) 15262, which exempts feasibility or planning studies related to possible future actions.
COUNTY EXECUTIVE OFFICER’S RECOMMENDATION: | Pass |
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