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File #: 20-00696    Version: 1
Type: Administrative Item Status: Agenda Ready
File created: 8/21/2020 In control: BOARD OF SUPERVISORS
On agenda: 9/1/2020 Final action: 9/1/2020
Title: Consider recommendations regarding a request for Waiver of Competition in Purchase of the Sheriff's Report Management System (RMS), as follows: (4/5 Vote Required) a) Authorize the Purchasing Agent to procure an upgrade to the Sheriff's Office RMS from the current vendor, CentralSquare Technologies LLC, as a sole source procurement without being required to conduct a formal bid process; b) Approve and authorize the Chair to execute an agreement with CentralSquare Technologies (not a local vendor) for the upgrade of the Sheriff's Office current RMS. The cost of upgrading software, installation and training is not to exceed $680,000.00; c) Approve and authorize the Sheriff to execute a Support Software Agreement with CentralSquare Technologies at the time of implementation (Go-Live) of the upgraded Sheriff's Records Management System; d) Approve Budget Revision Request No. 0006870 to release $680,000.00 of Asset Forfeiture Funds for Fiscal Year (FY) 2020-2021; and e) Determine that...
Sponsors: SHERIFF-CORONER OFFICE
Attachments: 1. Board Letter, 2. Final - Central Square RMS BoardContract V8.17.20202324-1 - Exhibit Edits.rev1_08.19.2020, 3. Budget Revision, 4. Executed Contract, 5. Minute Order

Title

Consider recommendations regarding a request for Waiver of Competition in Purchase of the Sheriff’s Report Management System (RMS), as follows: (4/5 Vote Required)

 

a) Authorize the Purchasing Agent to procure an upgrade to the Sheriff’s Office RMS from the current vendor, CentralSquare Technologies LLC, as a sole source procurement without being required to conduct a formal bid process;

 

b) Approve and authorize the Chair to execute an agreement with CentralSquare Technologies (not a local vendor) for the upgrade of the Sheriff’s Office current RMS. The cost of upgrading software, installation and training is not to exceed $680,000.00;

 

c) Approve and authorize the Sheriff to execute a Support Software Agreement with CentralSquare Technologies at the time of implementation (Go-Live) of the upgraded Sheriff’s Records Management System;

 

d) Approve Budget Revision Request No. 0006870 to release $680,000.00 of Asset Forfeiture Funds for Fiscal Year (FY) 2020-2021; and

 

e) Determine that the above actions are government fiscal activities or funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment, and are therefore not a project under the California Environmental Quality Act (CEQA) pursuant to section 15378(b)(4) of the CEQA guidelines.